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EzReceivables

 

EzReceivables is the first Electronic Invoice Reconciliation, Payment, and Billing portal for the B2B and the B2C market.

 

Features

 

General

  • Billers can post bills/documents electronically with optional e-mail notification about new
    bills/documents to payers.
  • Edits and messages for all customer entry errors
  • Balancing controls to ensure that all bills generated where parsed and published, and the respective email notifications are generated to payers with new bills.
  • Operational controls to ensure that bills are not published with errors (QA process)
  • Invoice and Payment interfaces to the top commonly used ERP packages in the market.
  • Bills and payments flow seamlessly between the Billers AR and the payer's AP.
  • 2 way Real time communication between billers and payers along with automatic e-mail notifications - For payer disputes, biller replies, purchase orders etc.
  • Biller configurable account types, default charge units, payment terms and payment application policies. This is enforced for bills against account types.
  • Ability to attach multiple invoice supporting documents at invoice line level as well as at invoice level.
  • All bills and payments secured by 128 bit SSL encryption.
  • Ability to quickly manually add bills in addition to mass bill uploads.
  • Ability to generate fax of individual bills or mass fax many bills.
  • Same system supports billers to send bills to their customers as well as receive bills from their vendors.
  • All batch jobs can be set-up and run by the biller from the web browser.
  • Pre-built as well as expandable reporting capabilities. Some pre-built reports are dispute report, transaction summary report, mass fax report. All batch jobs produce standard as well as log output on browser.

Integration with Accounting Systems

  • Ez Interfaces to commonly used Accounts Receivables and Accounts Payables packages are provided. These web executable interfaces perform the functions: Transfer of invoices from Biller's AR into EzReceivables Transfer of EzReceivables customer payments back into Biller's AR Transfer of biller invoices from EzReceivables into customer's AP Transfer of EzReceivables customer payments into the customer's AP
  • Ez Interfaces have been pre-built for small business accounting packages: Pre-built interface structure of EzReceivables helps in quickly building and implementing interfaces to large ERP packages like Oracle Financials, SAP, PeopleSoft, Baan, J.D Edwards, Lawson or any other home grown legacy system.

View Bills / Documents

  • Customer can view bill/document image (with all customer info)
  • Customer can search, sort and view all months of bill images/detail
  • Customer can search, sort and view complete history of bill summary data.
  • Bill types: Regular Bill, Credit memos.
  • Biller specific text
  • Biller specific logo on bill header
  • Bill data and image can be presented to all major Consolidator sites if required.
  • Each bill can have 1 attachment at the header level and 1 attachment per invoice line. (attachment can be scanned images)

Pay Bill

  • Biller enforced payment policies.
  • Biller may create different account types for the services provided and define payment policies for each of the account type (bills are grouped by account types) based on the company policy.
  • These payment policies are :
    • Payer must pay exact amount due against bills.
    • Payer can short pay bills.
    • Payer can pay any amount and EzReceivables will prorate and apply to oldest bill first.
  • Payers can search, view and pay bills based on a variety of criteria.
  • Customer can pay on any date.
  • Customer can schedule future payments
  • System prevents customer from making duplicate payments
  • Customer can pay multiple payments.
  • Customer can pay any amount (controlled by payment policy set by the biller in the system)
  • Payer can print, re-print and archive out bills and payment confirmation receipts.
  • Failed payments and reasons are displayed in payment history
  • Credit bills will not display minimum amounts due
  • Billers can receive payments instantaneously with email notification of payments made.

Payment Engine

  • Electronic Check and Credit Card Payment engines are in-built to provide fast settlement of payment process.
  • Electronic Check payments are enabled by incorporating banking industry standards and processes. The system implements and transmits NACHA format file to the bank. Billers can enter all their bank information needed to generate NACHA file payments.
  • Credit Card Payments are authenticated, authorized and settled instantaneously through well known settlement agencies of your choice. (CyberCash, Signio etc.)

Automatic E-Mail and Fax Capabilities

  • Send Welcome email to new customers
  • Send monthly new bill notification email to customer with hyperlink (marketing links)
  • Failed email reporting capabilities
  • E-mail notifications about payer disputes and biller replies.
  • Bills can be mass Faxed or individually faxed to payers.
  • E-mail notifications of bill faxes sent and payments received.

Reporting Capabilities

  • Customers may print detailed bills and bill attachments, if any, for their record keeping.
  • Customers may print payment confirmations and receipts. These confirmations include
    among other details the date, time, mode of payments and amounts.
  • Unreplied customer dispute report helps in customer service performance metrics.
  • Transactions count report helps in database load analysis, archival monitoring and expense analysis.
  • Unreplied customer dispute report helps in customer service performance metrics.
  • Mass fax log report.
  • All batch jobs generate standard output and log reports in the browser.

Customer/Payer Administration

  • Customers and Billers pick their own User Name and Password
  • Automated password administration
  • Customer can change personal information
  • Customer can change their password and user name
  • Customer can send em ail to Customer Service regarding questions or disputes.
  • Customer can change, delete, or setup new payment methods.
  • Payment Policy controlled by biller. (Match invoices - pay any amount, match invoices - pay
    exact amount, pay any amount and system applies payments automatically).
  • Routing transit # validation
  • Ability to use credit card.
  • Customer accepts ACH agreement by clicking YES or NO (no signature/paper)
  • Customer can view or reproduce ACH agreement after acceptance
  • Support for approver and payer roles on the payer side.
  • Secure plus payment feature where payer needs to enter only last 4 digits of the routing # and Alc # for electronic check payments.

Customer Service Representatives and CRM Capabilities

  • Ability to view customer bills
  • Ability to sign customers up
  • Ability to view and sort all enrollees
  • Ability to see customers payment history
  • Password administration (dependent on auto or manual)
  • Customer last login date and time tracking for dispute resolutions.
  • Automatic e-mail notifications of new invoices, faxed invoices, customer disputes and biller replies.

Application Administration Capabilities

  • All application administration can be done via the internet.
  • Ability for biller to sign customers up
  • Password administration. (dependent on auto or manual)
  • Ability to send broadcast email and fax messages Ability to setup/validate/deactivate customers
  • Ability to select specified number of bills to view for QA process
  • Ability to view and sort payers.
  • Ability to view and sort payment transactions within specified time frames.
  • Ability to view customer and payment summary data within specified time frames
  • Biller web screens for routine administrative tasks such as importing invoices/bills from AR system into EzReceivables and exporting payments from EzReceivables back into the AR system. Same applies to all reports.
  • Biller can generate bank files for subsequent transmission to bank on daily basis for settlement of payments received.

Security and Privacy

  • Security and Privacy statements and guarantees posted on the sign-in page.
  • Customer can view or reproduce Terms and Conditions of use.
  • Authentication of Biller / Payer through login name/password validation.
  • 128-bit Data Encryption during transfer of data from client machine to host server using https.
  • System implements Secure Sockets Layer v3.0; the most widely used Internet Security Protocol.
  • Digital Certificate on host server.
  • Bank file transfer using banking industry norms.
  • Credit Card settlement using SET 1.0 protocol.
  • EzReceivables guarantees and respects the privacy of both the billers as well as the payers. The system is designed and developed with that as the primary focus.

Biller Marketing and Other Useful Features

  • Target Marketing/Customer Profile capabilities(banners/messages)
  • Marketing magnets can be sent to consolidator sites
  • Detailed On-line help for all biller and payer functions on every screen.
  • Support for approver and Payer roles.
  • Unlimited search capabilities to view invoice details and payments made.
  • Quick Pay option - default credit card details and bank information for electronic checks can be entered by payer.

Technology

  • Oracle 9i /1 OG Database
  • JSP and Java Scripts / Servlets
  • Web Servers
  • Windows /Unix/Linux

For detailed list of features and benefits of using EzReceivables for your business, please visit www.ezreceivables.com and follow the overview, benefits and features links.

 

Employee Personal and Professional Information System

 

Secure, Web based system that maintains Employees' personal, educational and professional information.

 

Features

  • Administrator and employee login security controlled by NT domain security.
  • Administrator can add, modify or delete employee personal, educational or professional information.
  • Employees themselves can update or maintain their own personal, educational or professional information.
  • Personal information includes name, photo, address, phone, email, groups and team details.
  • Educational information includes degree, year and university details.
  • Publication information includes publication name, year and textual details.
  • Professional information includes expertise, specialization, professional affiliations, awards and resume text details.
  • Full or part text search capabilities on any of the details of the personal, educational or professional information.
  • All employees displayed by groups and teams in search results screens.

Technology

  • Sql Server Database
  • ASP
  • Microsoft IIS
  • Windows NT

Possible Applications

  • Maintaining basic employee personal and professional information for quick access via the internet.
  • Can be hosted for multiple domains and multiple small companies. If hosted can have cross-marketing capabilities with company specific banners and web-page links.

For availability and pricing information on the above products, please contact J.J. & Associates at 1-313-963-1917.